California EVV - Start Here

California EVV - Start Here

Getting Started with EVV

The Articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully.

This 1 hour webinar reviews EVV in SETWorks from start to finish. 

This article includes videos of how to use the EVV Experience from an end-users perspective. Learn how to create a new record from scratch and convert an existing appointment. 

This article reviews all of the necessary configuration and setup for SETWorks administrators to start using EVV, starting with service configuration. 

This article reviews how managers and administrators can view and adjust GPS data recorded by the SETWorks EVV Experience. 

This article reviews how to use the SETWorks TVV features, in instances where staff don't have access to smartphones and cellular data. 

This article reviews how to use the Manage Batches and Submit Billing feature to submit EVV data to the state-selected aggregator. 

Configuration Notes

There are several privileges and settings that need to be enabled in order for EVV to work properly. Please review the Electronic Visit Verification (EVV) Services article for a full description of all settings. The most important things to enable are:
1. Enable the EVV Experience so that users can access the SETWorks EVV Experience. 
2. Enable Check-In and Check-Out for all roles that will be using the EVV Experience. 
3. Ensure any services that require EVV are set as "EVV Services".
4. Review access to the Manage Batches and Submit Billing page, which is where SETWorks administrators will submit EVV data to Sandata. 
5. Ensure the Place of Service field is enabled and that the Place of Service Utility is updated with the applicable codes to indicate Place of Service. (The Place of Service code in the Utility must use code 12 for all In-Home services. All other codes are submitted as Community.) See Place of Service article.
6. Primary Location is required and is a dropdown on the activity record. The Primary Location will auto-populate the primary address of the first consumer added on the activity record.
Enable the Primary Location drop-down on the Billable Group Activity Record as well as the Locations tab on the EVV Experience.

Required for CA Providers: 

NOTE: In order for your SETWorks system integration to be successful, include the following:  
1. UCI number in the Consumer's Profile (7-digits). If applicable, a secondary identifier is to be inserted into the Medicaid field.



2. Jurisdiction ID processed in the Contract Number field within the Contract / Funding Source / Funding Source Contacts Utility (see options below - or - Appendix 4 of the AltEVV CA Specifications).







Appendix 4: Jurisdictional Entities (Alternative EVV Vendor Specifications v2.1)

Jurisdictional Entities ID

Jurisdictional Entities Description

State Department (Payer Code)

360

Frank D. Lanterman Regional Center

CADDS

361

Golden Gate Regional Center

CADDS

362

San Diego Regional Center

CADDS

363

Far Northern Regional Center

CADDS

364

Alta California Regional Center

CADDS

365

San Andreas Regional Center

CADDS

366

Tri-Counties Regional Center

CADDS

367

Central Valley Regional Center

CADDS

368

Regional Center of Orange County

CADDS

369

Inland Regional Center

CADDS

370

Redwood Coast Regional Center

CADDS

371

North Bay Regional Center

CADDS

372

Kern Regional Center

CADDS

373

Eastern Los Angeles Regional Center

CADDS

374

South Central Los Angeles Regional Center

CADDS

375

Harbor Regional Center

CADDS

376

Westside Regional Center

CADDS

377

Valley Mountain Regional Center

CADDS

378

North Los Angeles County Regional Center

CADDS

379

San Gabriel/Pomona Regional Center

CADDS

380

Regional Center of the East Bay

CADDS

IHSS07

Contra Costa County - IHSS

CAIHSS

IHSS38

San Francisco County - IHSS

CAIHSS

AHF

AIDS Healthcare Foundation

CAMCWP

AMHS

AltaMed Health Services Corp.

CAMCWP

APEB

AIDS Project of the East Bay

CAMCWP

APLA

APLA Health and Wellness

CAMCWP

ASF

AIDS Services Foundation

CAMCWP

ASN

Access Support Network

CAMCWP

CCC

County of Contra Costa

CAMCWP

CCMC

Community Care Management Corp.

CAMCWP

DAP

Desert AIDS Project

CAMCWP

HHCM

Home and Health Care Management

CAMCWP

HPC

Health Projects Center

CAMCWP

MAP

Minority AIDS Project

CAMCWP

PCAH

Primary Care at Home, Inc.

CAMCWP

RxS

Rx Staffing and Homecare, Inc

CAMCWP

SFAF

Sierra Foothills AIDS Foundation

CAMCWP

SMMC

St. Mary Medical Center

CAMCWP

TTC

Tarzana Treatment Centers

CAMCWP

VCPHD

Ventura County Public Health Department

CAMCWP

1

City Of Oakland

CAMSSP

4

Jewish Family Services Of Los Angeles

CAMSSP

5

Senior Care Action Network (SCAN)

CAMSSP

6

Institute On Aging

CAMSSP

7

San Diego County Aging And Independence Services

CAMSSP

8

Community Care Management Corporation

CAMSSP

9

Humboldt Senior Resource Center, Inc.

CAMSSP

10

California State University, Chico

CAMSSP

11

Sonoma County Area Agency On Aging

CAMSSP

14

Stanislaus County Department Of Aging And Veterans Services

CAMSSP

16

Huntington Hospital

CAMSSP

17

County Of San Bernardino

CAMSSP

20

Sourcewise

CAMSSP

21

Fresno-Madera Area Agency On Aging

CAMSSP

23

Imperial County Work Training Center

CAMSSP

24

County Of Riverside

CAMSSP

25

Dignity Health Connected Living

CAMSSP

26

Jewish Family Services Of Marin

CAMSSP

28

County Of Merced

CAMSSP

32

Area 12 Agency On Aging

CAMSSP

33

County Of Kings/Tulare

CAMSSP

34

County Of Ventura

CAMSSP

37

City Of Fremont

CAMSSP

39

Human Services Association

CAMSSP

40

Partners In Care Foundation-North

CAMSSP

41

Cal-Optima

CAMSSP

43

Partners In Care Foundation-South

CAMSSP

47

Choice In Aging

CAMSSP

48

Health Projects Center Santa Cruz

CAMSSP

49

Catholic Charities Of The Diocese Stockton

CAMSSP

51

Partners In Care Foundation-Kern

CAMSSP

52

Health Projects Center Monterey

CAMSSP

53

California Health Collaborative-Sacramento

CAMSSP

54

Partners In Care Foundation-Santa Barbara

CAMSSP

55

California Health Collaborative-Yuba

CAMSSP

56

Choice In Aging-Napa/Solano

CAMSSP

57

California Health Collaborative- El Dorado

CAMSSP

ACC

Access TLC

CAWPCS

CEI

Centers for Elders' Independence

CAWPCS

DHCS

Department of Health Care Services

CAWPCS

HHM

Home Health Care Management

CAWPCS

IOA

Institute on Aging

CAWPCS

LHH

Libertana Home Health

CAWPCS

PIC

Partners in Care

CAWPCS

SCO

Sonoma County Human Services Department

CAWPCS

SYH

San Ysidro Health

CAWPCS

VCO

Ventura County Agency on Aging

CAWPCS

 

Last Updated 11/24/2021 
Please Note - You must enter the ID, not the description, for the appropriate jurisdictional entity. 


To whom do I reach out to for support with EVV issues?
Contact SETWorks support at support@setworks.com
Contact Sandata CA support at caaltevv@sandata.com




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