Ohio EVV - Start Here
The articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully.
If you are not submitting EVV data in Ohio successfully, please contact support@setworks.com to get additional support with configuration.
This 1 hour webinar reviews EVV in SETWorks from start to finish.
About the Submission Process:
How To Submit EVV (article)
All about EVV (webinar)
Ohio-specific Configuration Notes
There are several privileges and settings that need to be enabled in order for EVV to work properly. Please review the Electronic Visit Verification (EVV) Services article for a full description of all settings. The most important things to enable are:
1. Enable the EVV Experience so that users can access the SETWorks EVV Experience.
2. Enable Check-In and Check-Out for all roles that will be using the EVV Experience.
3. Ensure any services that require EVV are set as "EVV Services".
4. Review access to the Manage Batches and Submit Billing page, which is where SETWorks administrators will submit EVV data to Sandata.
5. Enable Primary Location on activity record.
6. NOTE: Ohio uses one EVV Reason Code that will automatically get sent when a manual edit occurs on a record for visit changes.
Identifiers
Ensure that the following Identifiers are configured:
NOTE: There are three identifying numbers that need to be in your SETWorks system for the integration to be successful.
1. Consumer's Medicaid ID number in the Consumer's Profile.
To add:
a. Navigate to the individual profile, Individual Details tab
b. Click “Edit Record”
c. In the “Identifiers” field enter the “Medicaid ID” number into the “Medicaid” field
Medicaid number in Consumer Profile
2. DMH ID in Provider Profile (7-digits) - Medicaid Provider ID assigned by ODM.
To add:
a. Navigate to the “Settings” index
b. Click on the “Provider Build” tab
c. On the “Provider Profile” live select “Update Provider Profile”
d. In the DMH ID field, insert the 7-digit Medicaid Provider ID number assigned by ODM.
DMH ID in Provider Profile
3. Employee (Staff/User) Social Security Number (9-digits)
Ensure that employee profile is set up including the following:
- First and Last Name
- Social Security Number (9-digits)
Related Articles
Georgia EVV - Start Here
EVV submissions in Georgia was effective July of 2022. The articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully. If you are not submitting EVV data in Georgia ...Missouri EVV - Start Here
EVV in Missouri is set to go live in November 2021. The Articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully. If you are not submitting EVV data in Missouri ...Michigan EVV - Start Here
The articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully. If you are not submitting EVV data in Michigan successfully, please contact support@setworks.com to get ...Wisconsin EVV - Start Here
EVV data in Wisconsin is to be submitted now to Santada. The articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully. If you are not submitting EVV data successfully, ...Minnesota EVV - Start Here
EVV data in Minnesota is to be submitted now. The articles below show how EVV works within SETWorks and how to configure your system so the EVV data is captured and submitted successfully. If you are not submitting EVV data in Minnesota successfully, ...